Get Up To Speed On Mobile Printing

What To Know When Printing On The Go

To-go, on the run, in transit, up to speed, up to date, up-to-the-minute …

We could go on, but you probably don’t have time — because, let’s face it, the world is on the go pretty much all the time. The inundation of mobile devices and mobile apps has mobilized our world, making it possible to do basically anything from anywhere.

This mobile persuasion has punctured the printing world as well. But not many people truly understand mobile printing and the print management solutions it offers. Here’s a quick, mobile-friendly introduction to the flexibility of mobile managed print.

FIRST: “Mobile printing” is a generic term.

It represents the products and services that allow you to print documents when you’re away from your traditional network or local printer. Usually, mobile printing is wireless.

SECOND: All mobile printing options require three components.

  1. A device that can print documents, whether on its own or with added software [i.e. a laptop or mobile phone]
  2. A way to connect to a printer, usually and preferably without wires
  3. A printer

THIRD: Not all mobile devices are the same.

A laptop usually has plenty of memory, a range of applications to create documents and printing capabilities built in to its operating system. So mobile printing for laptops is pretty simple and just takes a wireless connection to a printer via Bluetooth or WiFi.

PDAs and smartphones are another story. They have less memory than laptops and therefore use scaled-down versions of programs — sometimes their operating systems don’t even include printing capabilities. This requires you to download printing software that streamlines the document processing so the print job doesn’t overwhelm your device’s memory.

FOURTH: There are numerous ways to mobilize your printer.

These days, most printers and multifunction devices have built-in Bluetooth or 802.11 receivers. So that makes connecting your mobile device to your printer pretty easy. For printers without these receivers, you can use a USB adapter to add wireless capabilities.

A wireless print server can also make a printer wireless. For example, Xerox has a slew of wireless mobile printers that are designed to work with Google Cloud Print™ 2.0¹, Mopria®, NFC² and Apple® AirPrint™. All are ideal for enterprises that need to provide secure wireless printer connectivity to telecommuters and remote offices. With easy installation, broad compatibility, enterprise-class security and simple managed printing via embedded Web server capabilities, this wireless print server is an excellent option for companies looking to mobilize their printing.

For the extensive travelers out there, a portable printer is your best option. They’re compact, lightweight, usually battery-operated and wireless. Some portable printers, like those used for labels and bar codes, will even fit in your pocket or on a belt.

Printer security is important, but when you mobilize your printing, that security is even more crucial. You don’t want your on-the-go data to end up in the wrong hands — lock down your mobile printing with the stable permanence of DocuSafe™ security.

For more advice on mobile printing and how DocuSense can make it work for your organization, click the button below and a DocuSense team member will get in touch with you ASAP.

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